The New PRS Database - a long-term Landlord monitoring and enforcement tool!
The Government has confirmed that a new mandatory Private Rented Sector (PRS) Database will be introduced in late 2026, creating a national register of landlords and rental properties across England. Landlords should be aware that it is being designed as far more than just a registration system. Here what we know so far 👇
What Is the PRS Database?
The PRS Database will hold information about landlords, rental properties and compliance requirements.
Whilst the final details are still being developed, the Government has indicated that the database could include:
• Landlord contact details
• Property information
• Occupancy details
• Gas Safety Certificates
• EPC information
• Other compliance documentation
Properties may also be linked using Unique Property Reference Numbers (UPRNs), allowing information to be cross-referenced with other housing and local authority records.
In simple terms, local authorities are likely to have access to far more information about rental properties than ever before.
Councils Will Be Given Greater Enforcement Powers
Perhaps the most significant aspect of the announcement is the role local authorities will play. The Government's policy paper states that councils will be encouraged to:
• Verify information held on the database
• Investigate discrepancies
• Carry out enforcement action where necessary
Councils are already voluntarily providing data to central Government regarding:
• Property inspections
• Housing hazards
• Enforcement notices
• Formal action taken against landlords
The expectation is that this reporting will become mandatory, allowing the Government to build a much clearer picture of landlord compliance across the country.
More Than Just Property Data
The Government has also confirmed it intends to monitor:
• Tribunal cases
• Rent increase challenges
• Complaints made to the future PRS Ombudsman
• Enforcement activity by councils
This means authorities will be able to track how landlords, tenants and agents are interacting with the new legislation and identify trends across the sector.
What Happens If Landlords Don't Register?
The proposed penalties are significant. Current plans suggest that landlords who fail to register properties on the PRS Database could face:
• Fines of up to £7,000 for non-compliance
• Fines of up to £40,000 where false or fraudulent information is provided
What Should Landlords Do Now?
At this stage, there is no action required and registration has not yet opened. However, the direction of travel is clear. The days of landlords keeping minimal records and relying on paperwork stored in a drawer are rapidly coming to an end.
Having accurate and up-to-date records for:
• Gas Safety Certificates
• Electrical Safety Certificates
• EPCs
• Tenancy documentation
• Property information
will become increasingly important over the coming months and years.
How M&M Can Help
If you're one of our fully managed landlords, there's no need to worry. Monitoring legislation, maintaining compliance and keeping up with regulatory changes is exactly what we're here for.
If you currently manage your own property and are feeling overwhelmed by the constant stream of new legislation, now may be a good time to have a conversation with us.
The Renters' Rights Act has already introduced significant changes, including the abolition of Section 21 notices, periodic tenancies and stricter compliance requirements. The PRS Database is simply the next step.
📞 If you would like support, advice, or information about our fully managed service, please contact our team today - we're here and ready to help!
📍 M&M Estate Agents, Gravesend, DA12 1AH
📞 01474 321957
📧 lettings@mandmprop.co.uk